For researchers, staff & trainees

 

KGHRI Research Newsletter

• Winter 2019
• Fall 2019
• Spring 2020

 

 

 

Getting Started on Your Research

Learn about the W.J. Henderson Centre for Patient-Oriented Research

Setting up your research program or starting a study? KGHRI works closely with University Research Services at Queen's. 

The list below will help you make sure you are covering all of the necessary steps for getting your research study underway. 

• Develop your research proposal, budget, and supporting documentation.
• Seek assistance with a research methodologist, biostatistician and/or research facilitator from our Clinical Research Services.
• Consult early with hospital departments impacted by your project to ensure your research proposal can be carried out in a hospital setting and/or your budget adequately reflects the true cost of the research occurring.
• Familiarize yourself with hospital and university research policies.
• Seek necessary funding to support your research.
• Obtain necessary certifications for your research:
  • Queen’s University Health Sciences & Affiliated Teaching Hospital Research Ethics Board (HSREB).
    • Do I need HSREB clearance?
      • Tips for Completing the HSREB Application
      • Requirements for Proposal and Protocol Submissions to HSREB
      • HSREB Update Newsletter June 2019
      • HSREB Scientific Peer Review Form
      • HSREB Standard Operating Procedures (SOPs)
      • HSREB Templates, Forms and Guidelines
        • Multi-Event External Unexpected SAE Reporting Form 
        • HSREB Encryption and Data Security Guidelines 
        • Open Access Sharing Data and Archiving and What It Means to Researchers
        • Incentive Guidelines for Human Participant Research
        • CTO's Clinical Trial Consent Form Checklist
        • CTO's Clinical Trial Common Consent Form 
        • HSREB’s Consent Form Required Elements Checklist for Non-Clinical Trials 
        • HSREB Examples of Consent Forms for Non-Clinical Trials
  • Clinical Trials Ontario (CTO)
    • Introduction to using CTO as a Streamlined Research Ethics Review System
    • SRERS Administration - KHSC - Kingston General Hospital and Hotel Dieu Hospital Sites
    • Documented Institutional Ethics Requirements - Kingston General Hospital Site and Hotel Dieu Hospital Site
  • Ontario Cancer Research Ethics Board (OCREB)  
  • Queen’s Animal Care
  • Queen’s Biohazards
  • Queen’s Radiation Safety
• Obtain all hospital and university approvals through Tools for Research Administration at Queen’s (TRAQ).
  • Hospital-based Research Frequently Asked Questions (FAQ)
  • Hospital Operational Directors Frequently Asked Questions (FAQ)
  • Tips for Completing TRAQ DSS FORM for Hospital-based Research
  • Hospital Departmental Impact and Information Form
  • Tips for Completing Hospital Departmental Impact and Information Form
  • Hospital Operational Directors and Research Directors Contacts
  • KHSC Pharmacy Services Study Request Form
  • KHSC Laboratory Services Study Request Form
  •  KHSC Clinical Engineering Services Study Request Form
  • Hospital-based Research Presentation (June 6 & 7, 2016)
• If conducting a clinical trial, ensure your clinical trial is registered on the NIH registry.
• Work with the University Research Services Contracts Unit or KGH Research Institute to negotiate any research agreements/contracts. 
• Obtain research hospital appointments  for Queen`s Faculty (non-clinician), staff, students & trainees conducting research in a hospital setting.
  NOTE: In order for all researchers, research staff, students, and trainees to obtain a KHSC Security Badge, a hospital appointment is required regardless of length of time working in a hospital setting.
• Obtain clinical research training (e.g., GCP, TDG/IATA) made available online by the KGH Research Institute -- please contact Lisa McAvoy for details. 
• Complete a KHSC Computer Access Request Form (CARF) and/or register for a KGH Research Institute Email Domain, if needed.
• Thinking about commercial applications for your work? Contact the Technology Transfer Unit, Queen's University

For further assistance on any of these steps, please contact Lisa McAvoy: (613) 549-6666, ext. 3344

Research Roadmaps: Navigating the halls of Kingston Health Sciences Centre

• Accessing Keys at KHSC
• Accessing Medical Records for Research
• Acquiring Hospital ID Badges
• Activating Phones for Research 
• Archiving Research Files 
• Audits and Inspections (***NEW September 9, 2020)
• Calling Hospital Codes for Research
• Certifications (HSREB/CTO/OCREB, Animal Care, Biohazard)
• Computer Access at KHSC
• Decision Support Services for Research
• Environmental Services Needs and Patient Transport for Research
• Library Services for Research
• Maintenance Needs for Research 
• Parking at KHSC for Research Participants and Research Personnel
• Protection of Personal Health Information 
• Registering a Clinical Trial on a Clinical Trial Registry 
• Requests for Research Space 
• Research Contracts
• Research Hospital Appointments
• Research Moves 
• Security Needs for Research 
• Standard Operating Procedures for Clinical Research 
• Using the Services of KHSC Clinical Engineering 
• Using the Services of KHSC Labs 
• Using the Services of KHSC Pharmacy 
• Visitor’s Pass for Research

• W.J. Henderson Centre for Patient-Oriented Research

W.J. Henderson Centre for Patient-Oriented Research SOPs: Navigating the halls of Connell 4

Completed our training? Here’s how to book research space. 

• Table of Contents (***UPDATED May 1, 2019)
• Accidental Occupational Exposure and Reporting Workplace Incidents (***UPDATED May 1, 2019)
• Administrative Management of Standard Operating Procedures (***UPDATED May 1, 2019)
  • Appendix A: SOP Change Request Form
  • Appendix B: SOP Review Record
  • Appendix C: SOP Distribution Record
• Biological Safety Cabinet (***UPDATED May 1, 2019)
• Calling Codes (***UPDATED May 1, 2019)
  • Appendix A: Calling a Code 99
  • Appendix B: Calling a Code BLUE or CODE PINK
• Cardiac Monitors (***UPDATED May 1, 2019)
  • Appendix A: instructions for Using Philips IntelliVue MP5/MP5SC Patient Monitor 
  • Appendix B: Philips IntelliVue MP5 Patient Monitor Quick Guide 
  • Appendix C: Philips Intellivue Patient Monitor Configuration Report 
• Centrifuge Safety
  • Appendix A: Centrifuge 5702/5702R/5702RH Operating Manual 
• Disposal of Biohazardous and Sharps Waste
• ECG Machines 
  • Appendix A: User Manual GE Healthcare MAC™ 2000 ECG Analysis System Operator’s Manual
  • Appendix B: GE Healthcare MAC™ 2000 ECG Quick Reference Card
  • Appendix C: MAC™ 2000 Product Datasheet 
• Emergency Eyewash Safety 
  • Appendix A: Weekly Wall Mounted Emergency Eyewash Station Inspection Checklist 
  • Appendix B: Weekly Sink Mounted Emergency Eyewash Station Inspection Checklist 
• Emergency Procedures (***UPDATED Oct 15, 2020)
  • Appendix A: CODE RED (Fire) Plan 
  • Appendix B: CODE GREEN (Evacuation) Plan
  • Appendix C: CODE ORANGE (External Disaster) Plan (***UPDATED April 1, 2020)

  • Appendix D: CODE YELLOW (Missing Person) Plan 

  • Appendix E: CODE AMBER (Infant/Child Abduction) Plan

  • Appendix F: CODE 11 (Inmate Escape) Plan

  • Appendix G: CODE BLACK (Bomb Threat) Plan 

  • Appendix H: CODE BROWN (Hazardous Spills) Plan (***UPDATED October 1, 2019)
  • Appendix I: CODE GREY (External Air Exclusion) Plan
  • Appendix J: CODE 99 (Medical Emergency) Plan
  • Appendix K: CODE BLUE (Adult Cardiac Arrest) Plan
  • Appendix L: CODE PINK (Paediatric Cardiac Arrest) Plan 
  • Appendix M: CODE WHITE (Violent/Behavioural Situation) Plan (***UPDATED Feb 1, 2020)
  • Appendix N: CODE PURPLE (Hostage Situation Plan
  • Appendix O: CODE SILVER (Lockdown Plan)
  • Appendix P: Loss of Power Plan
  • Appendix Q: Loss of Potable Water Plan
  • Appendix R: Flood Contingency Plan (***UPDATED Feb 1, 2020)
  • Appendix S: Loss of Information Technology Plan
  • Appendix T: Loss of Communications Plan 
  • Appendix U: Loss of Heat/Steam Plan
  • Appendix V: Loss of Medical Gasses
• Emergency Procedures for Freezer Failure
  • Appendix A: Emergency Back Up Freezer Storage Log
• Equipment Calibration and Maintenance 
• External Audits and Inspections
• General Lab Safety Rules and Practices 
• Human Blood, Tissue or Other Body Fluid 
  • Appendix A: Queen’s Environmental Health and Safety’s Biosafety SOP 08
• Immunization and Surveillance 
• Infusion Pumps 
  • Appendix A: User Manual Alaris™ System with Guardrails™
• Otoscopes and Ophthalmoscopes
  • Appendix A: Digital MacroView™ Otoscope Directions for Use
  • Appendix B: A Guide to the Use of Ophthalmoscopes in the Eye Examination
• Personal Protective Equipment
  • Appendix A: Correct Steps for Donning and Doffing PPE
  • Appendix B: How to Remove Gloves
• Pipettes and Pipet Controllers 
  • Appendix A: Eppendorf Research® Plus Operating Manual 
  • Appendix B: Eppendorf Easypet® 3 Operating Manual
• Pneumatic Tube System 
  • Appendix A: Allowable Items into Pneumatic Tube System
• Refrigerator and Freezer Use, Maintenance and Monitoring
• Routine Precautions 
• Safe Handling of Cytotoxic Drugs and Bodily Fluids 
  • Appendix A: Hazardous Drug List 
  • Appendix B: Workplace Safety Management of Hazardous Drugs
  • Appendix C: High Alert Medications
  • Appendix D: Administration of Chemotherapy and Biotherapy Agents for Registered Nurses (RNs) when Administered for Systemic Cancer Treatment 
  • Appendix E: Administration of Hazardous Drugs for Non-Cancer Indications (***NEW May 1, 2019)
  • Appendix F: Caution-Use of Cytotoxic Drugs (***NEW May 1, 2019)
  • Appendix G: Caution-Cytotoxic Drug Spill (***NEW May 1, 2019)
• Safety Orientation and Training (***UPDATED May 1, 2019)
  • Appendix A: Safety Checklist-Orientation of New Users (***UPDATED May 1, 2019)
• Spill Control Procedures (***UPDATED May 1, 2019)
• Spot Monitors (***UPDATED May 1, 2019)
  • Appendix A: Connex® Spot Monitor Directions for Use
  • Appendix B: Connex® Spot Monitor Quick Reference Card
• Temperature Monitoring, Operation and Maintenance of Research Freezers and Refrigerators (***UPDATED May 1, 2019)
  • Appendix A: Temperature Monitor Setup Form
  • Appendix B: iMonnit Wireless Sensors and Ethernet Gateway User’s Manual
  • Appendix C: Change Control Form
  • Appendix D: Change Control Log
• Transportation of Dangerous Goods (***UPDATED May 1, 2019)
• Use of Clinical Investigation Unit (***UPDATED May 1, 2019)
  • Appendix A: Allowable Procedures to be Carried Out in the Procedure Room in CIU
• Use of Height and Weight Scales (***UPDATED May 1, 2019)
  • Appendix A: Health o meter Eye Level Digital Beam Scale User Instructions
• Visitors, Service Representatives and Contractors Safety (***UPDATED May 1, 2019)
• Working Alone Safely (***UPDATED May 1, 2019)
  • Appendix A: Hazard Assessment and Control Plan
  • Appendix B: Safety Plan
• Glossary of Terms (***UPDATED May 1, 2019)

Archived Newsletters

• Fall 2018
• Spring 2018 
• Winter 2017
• Spring-Summer 2017
• Autumn 2016
• Spring 2016
• Summer 2016

Recruiting Participants for a Research Study

Looking for participants for your research study? Send your recruitment request to kghri@kingstonhsc.ca and we will post it on our Take Part in Research page.