Recruitment process

When you submit your application you will receive an email confirming receipt. A recruitment team member will then review the information you have submitted against the requirements for the position and determine if your skills, abilities and experience match with the position being filled. The recruitment team member will share their recommendations with the hiring manager to review and consider.

Based on this review, you may be contacted by a member of the recruitment team for the pre-screen interview. 

Our pre-screening process

Recruitment Advisors conduct pre-screening interviews by telephone. This conversation takes between 20 and 30 minutes and provides KHSC with the information needed to assess how well your skills, abilities and experience align with the position. Through this process, Recruitment will concentrate its time on interviewing applicants who are felt to possess the best qualifications, skills, and responses to interview questions for the position being filled. 


For some positions, there may be a testing component associated with the position. If this is the case and testing is required, this will be administered by the recruitment team as part of the qualifying process.

Scheduling of In-Person Interviews

The recruitment team will use the notes taken during the pre-screening interviews to compare candidates' skill, abilities and experience with the position. In addition, responses to the pre-screening questions will give an indication of the candidate's enthusiasm for the position. The evaluation process after pre-screening interviews will create a list of candidates suitable for a face-to-face interview. This list is based on a short list of candidates who are felt to be best qualified for the position.

The Interview Process

Is it on-site? How do I get there? Where should I go when I arrive? What should I bring with me? How long does an interview at KHSC take? The KHSC recruitment team will answer all of these questions in advance, and let you know if it will be an on-site, telephone, or Skype interview.  Interviews typically have a duration of between 30 minutes and 90 minutes, depending on the position.

On-Site Interviews

For interviews at KHSC, a map with directions will be provided to you in advance, please pay particular attention to the date, time, and location of the interview in the instructions. Please ensure you arrive on time for the interview.  If you feel you are going to be late or delayed for any reason, please let your recruitment team contact know as soon as possible. Please note that KHSC is a scent-sensitive environment. Please refrain from wearing any scented products such as hairspray, perfume, or body lotion.

Please come prepared to the interview

Bring an updated copy of your resume if you have made any changes since applying for the position. If asked in advance, please bring your completed and signed Reference Release Form. 

Bring a notepad to make any notes or a list of questions you may have for the interview panel. 

Feel free to being to bring a bottle of water or anything else that you feel you may require in the interview.

Telephone Interviews

If you have been scheduled for a telephone interview, your recruitment team contact will provide you with the date and time of the interview.  A land line is preferred for a telephone interview so please avoid using a cellular phone if possible.  Please ensure you are in a quiet space without any outside distractions.

Skype Interviews

If you have been scheduled for a Skype interview, your recruitment team contact will provide you with the date and time of the interview.  Please ensure you have provided your Skype ID in advance.  On the date of the interview, please ensure you have a strong internet connection and the room is well-lit and free from any distractions.


All candidates who conduct an in-person, telephone or Skype interview will be contacted by a member of the recruitment team with the results and outcome. If you have been selected as the successful candidate, you will be offered the position, subject to satisfactory references. If you have been unsuccessful, the recruitment team member will provide some explanation of the decision. In situations like this, the most common reason is because another candidate had a better match with the position being filled.

Offer of Employment

If you are the successful candidate, a member of the recruitment team will contact you with an offer of employment at KHSC.  After you have discussed the details of the offer with your Recruitment Advisor, you will be given a formal Offer Letter for you to review and accept. You will receive the offer letter along with details concerning benefits and personal information via email to get you started as quickly and efficiently as possible. There is lots of information to complete and think about – don’t worry - our team is available for you if you have any questions along the way.

Reference Checks

The Recruitment Advisor will provide you with a reference release form in which you will provide the names of two to three  previous or current supervisory references and their contact information, as well as your signature which gives KHSC permission to contact those individuals.  The offer of employment is subject to successful reference checks.

Along with your offer letter and new hire package, your recruitment team member will work with you to arrange your pre-placement action items to ensure you are ready to start on your first day.

Fraudulent Recruitment emails

KHSC would like the public to know that it does not engage in recruitment campaigns in countries outside of Canada. It does not actively recruit healthcare staff from abroad, nor does it recruit through e-mail campaigns, or ask job applicants to send money as part of the application process. If you have received an e-mail or any other communications similar to that described above, contact your local policing agency or anti-fraud agency. Do not respond to any e-mails that you suspect may be fraudulent in nature.

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